Bride in white ball gown and veil with flower girl on patio surrounded by greenery.

 

Privacy Policy

 

Nathan Foster Photography

Website: www.nathanfosterphotography.co.uk

Last updated: 26 September 2026


Nathan Foster Photography respects your privacy and is committed to protecting your personal information.


This Privacy Policy explains how I collect, use, store and protect personal information when you visit my website, contact me, enquire about my wedding photography services, book me, or otherwise interact with my business.


I process personal information in accordance with applicable UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.



1. Who I am


For the purposes of data protection law, the data controller responsible for your personal information is:


Nathan Foster Photography


Website: www.nathanfosterphotography.co.uk


Email: nathanfosterphotography@gmail.com


If you have any questions about this Privacy Policy or how I use your information, please contact me using the details above.




2. What personal information I collect


Depending on how you interact with me, I may collect some or all of the following information:


Information you provide to me


This may include:


  • Your name and the name of your partner.
  • Email address.
  • Telephone number.
  • Home or correspondence address.
  • Wedding date and venue.
  • Wedding photography requirements and preferences.
  • Information about your wedding party and guests where you choose to provide it.
  • Information contained in emails, messages, enquiry forms and other correspondence.
  • Booking and contract information.
  • Payment and invoicing information.
  • Any other information you voluntarily provide to me.


Information relating to your wedding


To provide my services, you may provide information about other people attending your wedding, such as names, relationships or photography requirements.


You should only provide personal information about another person where you are permitted to do so.


Photographs


As part of providing wedding photography services, I will create photographs and other visual material during your wedding.


Photographs may contain identifiable individuals and therefore may constitute personal data.


I may also create images for portfolio, website, social media, advertising or promotional purposes where this is permitted by my agreement with you and/or where I have an appropriate lawful basis or permission to do so.



3. How I collect your information


I may collect personal information:


  • When you submit an enquiry through my website.
  • When you contact me by email, telephone, social media or messaging service.
  • During consultations or meetings.
  • When you book my photography services.
  • During the planning process for your wedding.
  • When you provide information through a client questionnaire.
  • When you make payments or request invoices.
  • When you use my website.


I may also receive limited information from other people involved in organising your wedding, such as your partner, wedding planner or venue.




4. How I use your information


I use personal information only where I have a lawful reason to do so.


I may use your information to:


  • Respond to enquiries.
  • Discuss your photography requirements.
  • Provide quotations.
  • Manage bookings and contracts.
  • Communicate with you about your wedding.
  • Plan and provide photography services.
  • Deliver your photographs and online galleries.
  • Process payments and invoices.
  • Keep appropriate business and financial records.
  • Provide customer support.
  • Deal with questions, complaints or disputes.
  • Protect my business against fraud or misuse.
  • Comply with legal and regulatory obligations.
  • Improve my website, services and customer experience.
  • Send marketing communications where permitted by law and where you have provided the necessary consent or I otherwise have a lawful basis to do so.
  • Display photographs for portfolio, website, social media and promotional purposes where this is permitted under my agreement with you and applicable data protection law.





5. My lawful bases for processing your information


Under UK data protection law, I need a lawful basis for processing your personal information.


Depending on the circumstances, I may rely on the following lawful bases:


Contract

I may process your information where this is necessary to enter into or perform a contract with you, such as providing your wedding photography services, communicating with you about your booking and delivering your photographs.


Legitimate interests

I may process information where this is necessary for my legitimate business interests, provided those interests are not overridden by your rights and interests.


This may include managing enquiries, maintaining business records, protecting my business, improving my services and communicating with existing clients where permitted.


Legal obligation

I may process information where this is necessary for me to comply with a legal obligation, such as accounting, taxation or other legal requirements.


Consent

Where required, I may ask for your consent before processing certain information, such as for particular marketing activities or certain uses of photographs.


Where processing is based on consent, you can withdraw your consent at any time.



6. Wedding photographs and portfolio use


Wedding photography is inherently different from many other services because the photographs I create may identify you and your guests.


My use of photographs will be governed by the terms of the photography agreement you enter into with me.


Where you have agreed that I may use photographs for portfolio, website, social media, advertising or other promotional purposes, I may use selected photographs for those purposes.


If you have questions about how your photographs may be used, please contact me before or during your booking.


Where appropriate, I will respect any specific restrictions agreed with you regarding the use of your photographs.



7. Who I may share your information with


I will not sell your personal information.


I may share information with trusted third parties where this is necessary to operate my business or provide my services.


These may include:


  • Online gallery and photo delivery providers.
  • Cloud storage and backup providers.
  • Website hosting and website service providers.
  • Email and communication providers.
  • Payment processors.
  • Accounting or bookkeeping providers.
  • Professional advisers where necessary.
  • IT and software providers.
  • Other suppliers or contractors who assist me in providing my services.


Where third parties process personal information on my behalf, I will take appropriate steps to ensure that the information is handled securely and in accordance with applicable data protection law.


I may also disclose information where required by law, court order, regulatory authority or law enforcement agency.



8. Online galleries and photographs


Your finished wedding photographs may be delivered through an online gallery provided by a third-party service.


The gallery provider may process information such as your name, email address, photographs and other information required to operate the gallery.


The specific provider used may change from time to time.


Current gallery provider: Pixieset


You should also review the privacy policy of the relevant gallery provider.



9. Website cookies


My website may use cookies and similar technologies.


Cookies are small files stored on your device which can help a website function, remember preferences, understand how visitors use the website and, where applicable, support marketing or analytics.


Some cookies may be necessary for the website to operate. Other cookies, such as certain analytics or marketing cookies, may require your consent.


The cookies used on my website may change over time as website features and third-party services change.


Where required, I will provide appropriate information about cookies and obtain consent where necessary.



10. Website analytics and third-party services


My website may use third-party services to help me understand how visitors use the website, improve its performance and measure marketing activity.


These services may collect information such as:


  • IP address or approximate location.
  • Browser and device information.
  • Pages visited.
  • How you interact with the website.
  • Referring websites.
  • Technical information about your visit.


Examples of services that may be used include:


Analytics provider: Google


Website platform/host: Pixieset


These providers may process information in accordance with their own privacy policies.



11. Marketing


I may occasionally contact existing or prospective clients about my services, special offers, updates or other relevant information.


I will only send electronic direct marketing where permitted by applicable law.


Where marketing is sent on the basis of consent, you can withdraw your consent at any time.


You can also ask me to stop sending marketing communications by contacting me or using the unsubscribe option provided in a marketing email.



12. How I protect your information


I take reasonable technical and organisational measures to protect personal information against:


  • Unauthorised access.
  • Accidental loss.
  • Destruction.
  • Damage.
  • Unauthorised disclosure.
  • Unlawful processing.


Because wedding photography involves large volumes of digital photographs, I may keep photographs and associated information across secure computers, external storage, cloud storage and backup systems.


No method of transmitting or storing information electronically can be guaranteed to be completely secure. However, I take reasonable steps to protect the information I hold.



13. How long I keep your information


I will not keep personal information for longer than is reasonably necessary for the purposes for which it was collected, unless I have a legal or legitimate reason to retain it for longer.


Different information may be retained for different periods.


For example:


  • Enquiry information: normally retained for as long as reasonably necessary to deal with the enquiry and for appropriate business records.
  • Client and booking information: retained for as long as necessary to administer the contract and meet legal, accounting and business requirements.
  • Financial and accounting records: retained for the period required by applicable law.
  • Wedding photographs: may be retained for a period after the wedding to allow for gallery access, backup, customer service and protection against loss, subject to the terms of your photography agreement.


My intended standard photograph retention period is: 12 months


If you require photographs to be deleted after a particular period, please contact me so that I can discuss what is possible.



14. International transfers


Some of the technology and service providers I use may store or process information outside the UK.


Where personal information is transferred outside the UK, I will take appropriate steps to ensure that the transfer is lawful and that appropriate safeguards are in place where required by applicable data protection law.



15. Your data protection rights


Depending on the circumstances, you have rights under UK data protection law, including:


  • The right to be informed about how your personal information is used.
  • The right to access personal information I hold about you.
  • The right to request correction of inaccurate or incomplete information.
  • The right to request deletion of your personal information in certain circumstances.
  • The right to request restriction of processing in certain circumstances.
  • The right to object to certain processing.
  • The right to data portability in certain circumstances.
  • The right to withdraw consent where processing is based on consent.


These rights are subject to certain legal conditions and exemptions, so they may not apply in every situation.


To exercise a right, please contact me using the details provided above.


I may need to verify your identity before responding to a request.



16. Complaints


If you have concerns about how I have handled your personal information, please contact me first so that I can try to resolve the issue.


You also have the right to complain to the UK's data protection regulator, the Information Commissioner's Office (ICO).


You can find information about making a complaint on the ICO's website.



17. Changes to this Privacy Policy


I may update this Privacy Policy from time to time to reflect changes to my business, the services I use, applicable law or the way I process personal information.


The latest version will be published on my website.


Last updated: 26 September 2026



18. Contact


If you have any questions about this Privacy Policy or how your personal information is handled, please contact:


Nathan Foster Photography


Website: www.nathanfosterphotography.co.uk


Email: nathanfosterphotography@gmail.com